Terms of use of the olmap.org website

TERMS OF USE OF THE OLMAP WEBSITE

The following are terms of a legal agreement between you and Forum Virium Helsinki (later: FVH). By accessing, browsing, or using this website, you acknowledge that you have read, understood, and agree to be bound by these terms. If you do not agree to these terms, please do not use this website.

FVH may, without notice to you, at any time revise these Terms of Use and any other information contained in this website. Information on this website is not promised or guaranteed to be correct, current, or complete, and this site may contain inaccuracies or errors. FVH assumes no responsibility (and expressly disclaims responsibility) for updating this site to keep information current or to ensure the accuracy or completeness of any posted information.

The authenticity, invariability and updatedness cannot be guaranteed in all situations. FVH assumes no responsibility for any harm that may have been caused by visiting our website or using any material found on the website.

Immaterial rights, copyrights

As a rule, FVH has the copyright for all material on the website. This site and all content in this site may not be copied, reproduced, republished, uploaded, posted, transmitted, distributed, or used for the creation of derivative works without prior written consent from FVH.

Confidential information

FVH does not want to receive confidential or proprietary information from you through this website. Please note that any information or material sent to FVH will be deemed not to be confidential, unless otherwise stated. By sending FVH any information or material, you grant FVH an unrestricted, irrevocable license to copy, reproduce, publish, upload, post, transmit, distribute, publicly display, perform, modify, create derivative works from, and otherwise freely use, those materials or information. You also agree that FVH is free to use any ideas, concepts, know-how, or techniques that you send us for any purpose. Personally-identifiable information that you submit to FVH will be handled in accordance with our privacy policy.

Business relationships

This website may provide links or references to non-FVH websites and resources. FVH makes no representations, warranties, or other commitments whatsoever about any external websites or third-party resources that may be referenced, accessible from, or linked to our site. A link to a non-FVH website does not mean that FVH endorses the content or use of the external website or its owner. In addition, FVH is not a party to or responsible for any transactions you may enter into with third parties, even if you learn of such parties (or use a link to such parties) from an FVH site. Accordingly, you acknowledge and agree that FVH is not responsible for the availability of such external sites or resources, and is not responsible or liable for any content, services, products, or other materials on or available from those sites or resources.

When you access a non-FVH website, please understand that it is independent from us, and that FVH does not control the content on that website.

Linking to this site

All links to this website must be approved in writing by FVH, except that FVH consents to links in which the link and the pages that are activated by the link do not: (a) create frames around any page on this website or use other techniques that alter in any way the visual presentation or appearance of any content within this site; (b) misrepresent your relationship with FVH; (c) imply that FVH approves or endorses you, your website, or your service or product offerings. As a further condition to being permitted to link to this site, you agree that FVH may at any time, in its sole discretion, terminate permission to link to this website. In such event, you agree to immediately remove all links to this website and to cease using any FVH trademark.

Safety of our web services

Some information described below is automatically gathered on our website. FVH does not gather this information for commercial purposes. We do not either sell or otherwise hand over the gathered information to third parties.

Session Cookies

Session cookies are used on our website to maintain a user session and for visitor tracking. These cookies are necessary for the functioning of the OLMap site; without cookies, no information requiring a user account will be available. More information about how we use cookies in general in FVH sites is available here: https://forumvirium.fi/en/cookies-and-visitor-tracking/

Server Statistics

For statistical and error tracking purposes, server log info is being gathered indicating the visitors IP address, domain name, the browser used and the type of browser, platform name, the date and hour of visit, URL of the site which a user visited prior to our site and the pages that were visited on our site. The above mentioned server log info are gathered for statistical and quality assurance purposes only. The gathered log info is being safely stored in our servers. Access to the log info is restricted to technical FVH employees.

Log-in, User IDs and Passwords

In some cases, the use of the page or the service available on it require logging in the service by user ID and password. Never give your personal password to another person. FVH will never ask for users passwords by phone, email, mail or in any other way. FVH reserves the right to lock or close any user account without prior notice.

Forms and Transactions, Protection

Our pages offer forms and different services (for example, package delivery and map notes forms). The connection to the site is always SSL protected. The purpose of protection is to prevent others from seeing the data processed on the page.

Availability of the website

FVH does not guarantee the availability or functionality of these web services or the website.

PRIVACY POLICY

NAME OF REGISTRY

Registry database for the OLMap website (later OLMap) provided by Forum Virium Helsinki, consisting of following parts:

  • User register
  • Delivery package database
  • Map notes database
REGISTRY OWNER

Forum Virium Helsinki
Unioninkatu 24
FI-00130 Helsinki
https://forumvirium.fi

RESPONSIBLE PERSON FOR REGISTRY

The person responsible for the registry is Johan Lindqvist.

His responsibilities for ensuring that the registry is used for intended purposes include:

  • check access rights frequently
  • ensure proper security measures (including security updates)
  • ensure that database users have adequate instructions for using the registry
RESPONSIBLE PERSON FOR REGISTRY DETAILS

The person responsible for registry details is Johan Lindqvist.

His responsibilities is to maintain access rights for users, give out information about the registry and inform customers about their rights for checking and updating their data.

THE PURPOSE OF THE REGISTRY

The registry contains a database of OLMap users. The registry is used for supporting the functioning of the OLMap website, ensuring information about opackages to be delivered and map notes of interested are available to, and only to, the right users. The data will not be shared with a third party. Anonymous usage data is used for research and statistics.

REGISTRY DATA

The data stored in the registry consists of the following details:

  • first and last names
  • address details
  • phone/mobile numbers
  • email addresses
  • internet addresses
  • target language
  • customer history, log data
  • additional details given through webforms

The register consists of several parts and not all parts contain the previous details.

REGISTRY DATA SOURCES

The data is received directly from the users of the website, and (in the case of package recipients) from integrations with 3rd party ordering platforms, e.g. restaurant webshops.

PERSONAL DATA SHARING GUIDELINES

Personal data will not be shared with third parties otherwise than permitted by current legislation. The data is stored in EU/ETA server facilities. FVH maintains contracts with all of its service providers and data processors which state that they will adhere to EU General Data Protection Regulations. Anonymous data (excluding names and identifying details) may be exported for research purposes.

REGISTRY USAGE

The registry is accessed, maintained and edited by FVH personnel. Access to the registry is restricted and only available with a personal account and password combination. The account username is granted when access to the registry is opened and will be closed when the employees contract is terminated or if the employee is assigned to a different role in FVH.

THE REGISTRY IN RELATION TO OTHER PERSONNEL REGISTERS

The registry is solely for enabling the functioning of the OLMap website. Any updates will be performed by data submitted by its users or data available via public access.

SECURITY

All data in the registry is used only by the OLMap website. No social security numbers (or similar details) are stored. Several service providers provide servers and storage space where the registry is stored. Servers are located in high security facilities with no unauthorized access. Register data is regularly backed up.

STORAGE OF PERSONAL DETAILS, REGISTRY DATA, ARCHIVING AND DISPOSAL OF DATA

Registry data is stored on a usage basis, archiving is not in use. The data is stored for the period for which the data is needed for the registry. Any expired data is deleted manually.

INFORMING REGISTERED PERSONS

In connection with signing up for the OLMap website or receiving a package delivery, the customer is informed of their rights to their data that is stored into the registry. This Privacy Policy is accessible on the website.

RIGHT TO INSPECT, CORRECT OR REMOVE PERSONAL DATA

Persons have the right to inspect, correct or remove their stored data by request. The registry does not have classified person data. Companies or persons can request correcting their data by request to the register owner. Requests can be made by email to johan.lindqvist@forumvirium.fi. The request will be replied to as soon as possible and then carried out. The registry does not include data for which these requests cannot be carried out.

RIGHT TO NON-DISCLOSURE

No data is exported or disclosed from the registry without written consent from the customer company or person.

REGISTRY MANAGEMENT

Johan Lindqvist is the owner and maintainer of the registry. The owner is responsible for

  • maintaining the Privacy Policy and description of the registry
  • usage policy and data model of the registry, granting access
  • technical administration of the registry
  • security, archiving and backups, also any data deletions
  • naming any additional responsible persons for the registry

The registry data is maintained collectively by FVH personnel.